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Southern Ostrobothnia Healthcare District Reduces Daily Administration With The SoMo 655

The Southern Ostrobothnia Healthcare District (SO HCD) of southwestern Finland provides healthcare for roughly 200,000 inhabitants in 26 municipalities. The SO HCD runs two hospitals, with a total of 580 beds.

As with all hospitals, increasingly paperwork was becoming a drain on valuable nursing time which could be spent with patients, so the SO HCD started to look for a solution which could be implemented at the Central Hospital to help reduce this.

SO HCD found the solution in the form of the Medanets ABS Wireless Filing system. As market leaders present in almost 50% of the hospital districts in Finland, Medanets worked with the district and hospital to deploy a solution on time and on budget to 12 of its wards, including critical ones such as the Emergency Unit, Coronary Care Units (CCU) and the maternity ward. Using the solution, wards have been able to save up to 100 hours per month in paperwork, enabling nurses to devote more time to patient care.

System Components

The Medanets ABS Wireless Filing solution features the antimicrobial Socket Mobile SoMo medical PDA enhanced with the Socket Mobile plug-in RFID/barcode reader, a solution which enables care staff to record, store and browse the results of patient measurements ensuring the data is always up to date and immediately available to all users.

At the start of a care task, the patient is identified by reading his or her wristband using the plug-in barcode reader. Nurses take and verify the measurements using medical devices, some of which automatically connect to the PDA via Bluetooth. Nurses add notes as needed, then send the data wirelessly over the hospital's Wi-FiĀ® network to automatically update a patient's electronic health record (EHR). This enables nurses to increase the efficiency and accuracy of documentation and gives physicians instant access to real-time patient information - all of which translates into smarter decision making and improved patient care.

Nurses no longer need to record vitals and other readings first on paper and then into an electronic system. The elimination of double entry also reduces the possibility of errors. This increases care quality and patient safety. The work of care staff also becomes more meaningful as routine tasks are automated and more time is freed up for actual patient care.

In addition, the user interface is always customized to meet the needs of each ward: unnecessary data can be hidden to ensure clear and efficient use.

Saving Time and Improving Care

Markku Stenman, Manager, Patient information systems of Southern Ostrobothinia Healthcare District, says that the nursing staff have been satisfied with the ABS Wireless Filing. "The solution is used systematically in our wards, and users have felt that the solution is saving time and making their work easier. Utilization rate of the solution has been very good during the first weeks," Stenman said.

Medanets standardized on the Socket Mobile SoMo because it is small and lightweight yet has a big enough screen to present their application clearly. Choosing the antimicrobial option from the range allows the unit to be sanitized easily, and with the addition of a simple plug-in RFID/ barcode reader and DuraCase protective case for extra durability, Medanets are happy they have the best all-around solution to meet their customer's demands.

"With the SoMo, the everyday measurements that nurses make in the ward need minimal time compared to the earlier system of manual documentation, and the information is entered into the hospital EHR system without delays," said Hannu Kotipalo, technical manager at Medanets. "This means that nurses can spend more time on direct patient care." Since using the system in SO HCD, Juha-Matti Ranta from Medanets estimates that nursing paperwork administration has been reduced by 50 hours per ward per month, and even more significantly, 80-120 hours in some wards such as the Coronary Care Unit.

Increasing Job Satisfaction

In addition to saving precious nursing time, care staff are reporting that they are more satisfied in their work since the system has been in place. Medanets interviewed 150 nurses after the system had been in place for 4 weeks. More than 80% said that they wanted to continue with the system.

The Medanets solution was chosen in part due to the first-hand recommendations that SO HCD received from other hospital districts that were already using the system with significant ROI. Not following the usual evaluation process of piloting in 1-2 wards first, SO HCD were confident that this solution would work for them and immediately deployed to 12 wards within the Central Hospital.